Employer Recruitment Services

Terms and Conditions of Engagement

The Employer Recruitment Services Terms and Conditions of Engagement will apply where you are engaging us to provide services relate to the recruitment of a new employee(s) to your business.

The Employer Recruitment Services Terms and Conditions are to be read in conjunction with our General Terms and Conditions of Engagement.

These Employer Recruitment Service Terms are current and effective as at 13 July 2020.

Employer Recruitment Services Fees

Recruitment services shall be charged on a fixed fee basis (“the Project Fee”) or flat hourly rate basis.

Fixed Fee Recruitment Projects

For recruitment projects charged a Project Fee, the Project Fee shall be calculated based on the amount of time we anticipate as being required to complete the recruitment.

Should the scope change or we anticipate the recruitment project to exceed the initial time estimate by more than 10% you will be advised at the earliest convenience.  Once the estimated number of hours has been exceeded, you will be charged on an hourly rate basis.

Travel Expenses

Where you require a candidate and/or a Stapleton Consulting representative to travel outside of the Waikato for an interview then we will be entitled to charge and invoice the client for any reasonable costs and expenses incurred. We shall also be entitled to add an administration fee of 10% of the total cost incurred.

Advertising

Advertising fees will be detailed in the Client Proposal.  For advertising fees, other than social media advertising, we pass these onto you at the same rate we are invoiced by suppliers without any additional mark-up or premiums.  Payment for the Advertising fees may be on different Terms to Consultant Time, and we reserve the right to request a deposit prior to commencing the Work to reimburse us for the fees we incur upfront.

You will be liable to pay any other advertising costs over and above the costs detailed in the Client Proposal (“the Extra Advertising Costs”).

Payment for the Extra Advertising Costs is due within 7 days of the date of we invoice you for the Extra Advertising Costs.

Cancellation

In the unfortunate event that you no longer require our recruitment services or the vacancy is no longer available (for whatever reason), you must provide a minimum of 14 days written notice (“the Notice Period”) of your intention to cancel our services.   At the time of cancellation, we will advise you of the expenses and advertising fees incurred up to receiving notice of cancellation.  Any cancellation fees we incur from our suppliers, shall be passed on to you for payment.

During the Notice Period, we will undertake appropriate candidate communications, project filing and administration.  This Work shall be invoiced at our standard flat hourly rates.

Requests to cancel and cease recruitment work without notice shall incur a one-off administration fee of $750.

Payment for any outstanding fees shall be payable within 14 days.

Candidate Suitability Checks and Assessments

Reference checks

You agree that a reference check is only an indicative outline of a candidate’s abilities based on someone else’s views, opinions and judgements and that we are not liable for any loss or damage of any kind that may occur because of you relying on a reference check.

Upon request from you, we can provide you access to an online reference checking tool via the cloud platform ‘xRef’.  This is not a standard offering and can be substituted for or conducted in addition to our usual reference check.

Online reference checks conducted using the xRef platform are charged to you at a fixed rate of $295 (GST exclusive) per candidate.  This fee covers the use the platform and Consultant time (e.g. setup, report interpretation and candidate liaison).  The fixed rate also includes Consultant time to follow up Referee feedback.

You will be invoiced for the fixed cost incurred by us for using xRef as part of the monthly invoice for services or upon completion of the Work, whichever is the sooner.

Candidate Background Checks

We can access candidate background checking services such as criminal history checks via the Ministry of Justice and credit history checks.

We are unable to directly conduct NZ Police checks required for jobs that involve working with children.  Alternatively, we can assist with the collection of the information and submitting the application on your behalf.

We require all candidates who successfully secure employment with a Client to complete a Ministry of Justice Criminal History Check.  These checks are undertaken using the Ministry of Justice priority service.

All other background checking services are available upon request.  Details of costs and options are made available prior to the commencement of the recruitment.

You will be invoiced for the background checking service fees as part of the monthly invoice for services or upon completion of the Work, whichever is the sooner.

You agree that we are not liable for any loss or damage of any kind that may occur because of you relying on the results of any other testing.

Psychometric Testing

We can provide psychometric and competency testing of a candidate/s through the NZ licensed Saville Assessment Provider – PeopleCentric at the request of the client.  Details of cost and testing options are available upon request prior to the commencement of recruitment.

You will be invoiced for the cost of testing services as part of the monthly invoice for services or upon completion of the Work, whichever is the sooner.

You agree that psychometric and competency testing provides only an indicative outline of a candidate’s abilities and that we are not liable for any loss or damage of any kind that may occur because of you relying on psychometric and competency testing results.

Other Testing

We may also provide a variety of other testing options with respect to assessing a candidate’s suitability i.e. medical/drug testing, forklift assessments etc.  Details of the cost of any other testing are available upon request to us prior to the commencement of the testing.

You will be invoiced for the cost of the testing services as part of the monthly invoice for services or upon completion of the Work, whichever is the sooner. Where we are required to arrange other testing, then we will be entitled to charge and invoice the client for any reasonable costs and expenses incurred. We shall also be entitled to add an administration fee of 10% of the total cost incurred.

You agree that we are not liable for any loss or damage of any kind that may occur because of you relying on the results of any other testing.

Payment Terms

Where you are engaging us to provide Employer Recruitment Services, the General Terms and Conditions of Engagement Payment Terms apply.

Guarantee

The decision to hire a candidate recommended to you is your sole decision.  We provide no guarantee to you as to the suitability or quality of the candidate.

We endeavour to obtain accurate details on all candidates including their qualifications and experience. We are, however, reliant on the integrity of information supplied to us by potential candidates.

Nature of Relationship Between You and the Candidate

Where the candidate is employed by you as an employee you agree that you are responsible for complying with all employment related legislation including the provisions of the Employment Relations Act 2000 and the Health and Safety at Work Act 2015 (including any amendments to those enactments).

Where the candidate is engaged by you as a contractor you agree that you are responsible contractual obligations or liabilities arising under the agreement you enter with the candidate.

To respect candidate privacy and as part of our obligations under the Privacy Act, Clients are not permitted to contact candidates directly without our express permission to do so.

Candidate Introduction and Successful Employment without Recruitment Process

Where we are aware of a potential candidate that would be a positive fit for your business, we will always recommend that you conduct an open recruitment process.  However, we also acknowledge that there are circumstances that may warrant you opting to cease the recruitment process or not commence a recruitment process and instead hire the candidate introduced by us.

The introduction period will run for a period of 6 months, with such period commencing from the initial referral of the candidate to the client by us.

Should you choose to employ a candidate that has been introduced to you by us, without the need for us to facilitate an open recruitment process, you acknowledge and agree that:

  • An one-off introduction fee of $2,500 (GST exclusive) is payable to us within 14 days of the candidate commencing employment with you, irrespective of the capacity, position or nature of the employment terms the candidate has been employed under; and
  • You are solely responsible for the decision to employ the candidate; and
  • We are not liable for any damages or liabilities incurred, because of introducing the candidate to you and because of you employing the candidate; and
  • If you fail to pay the introduction fee by the due date, you will incur a 10% penalty for every 14 days that the invoice remains unpaid after the due date.